NorCal Digital Coordination Council (NCDCC)

CONSTITUTION

PREAMBLE

Having a mutual interest in digital communications within Amateur Radio, we do hereby unite to form an Association for our stated purposes.

ARTICLE I – NAME

The name of the Association shall be: NorCal Digital Coordination Council. (NCDCC)

ARTICLE II – PURPOSES

This association shall have the following purposes:

a. To foster interest in techniques of Digital Repeater and Digital Auxiliary communications; and to collect and disseminate technical and operational information on Digital Repeaters and Auxiliaries.

b. To preserve the privileges and interests of all Amateurs operating Digital Repeaters and Digital Auxiliaries, and to achieve solutions to mutual problems through the collective talents within the Association.

c. To establish and maintain a plan for compatible, equitable, and effective utilization of the communication techniques and frequencies within the amateur bands, and to recommend and coordinate frequencies for digital repeaters, digital auxiliary links, digital control channels, and other digital needs within that plan.

d. To provide a collective voice for rules affecting Digital Repeater and Digital Auxiliaries.

e. To promote emergency communications, public service and good operating practices.

ARTICLE III – OFFICERS

a. The President, , Secretary, Treasurer, Repeater Coordination Manager, Spectrum Manager along with 4 at large Board members shall be the officers of the Association.

b. The immediate Past President shall serve as Advisor to the Officers.

c. Officers shall be elected from Regular Members and shall be responsible to the membership for the faithful performance of their offices.

d. Election procedures, duties, and terms of office shall be defined in the By-Laws.

ARTICLE IV – MEMBERSHIP

Regular Membership is open to persons having a valid amateur call sign and a Digital Repeater or Digital Auxiliary Station coordinated by NCDCC. Associate Membership is defined in the By-Laws.

ARTICLE V – COMMITTEES

Committees, as necessary for Association affairs, shall be appointed by the President, subject to approval of the Membership, and shall report directly to the President. Committee terms shall expire with the term of the President.

ARTICLE VI – MEETINGS

a. ANNUAL MEETINGS: An Annual Meeting shall be held each year. At this meeting directors shall be elected, a treasury audit shall be presented (if applicable), and regular business shall be conducted. The Annual Meeting is also a General Meeting. The time of the Annual Meeting shall be in accordance with the By-Laws. Meetings can be conducted in person or via electronic means.

b. GENERAL MEETINGS: At least three General Meetings, in addition to the Annual Meeting, shall be held each year. One meeting shall be held each calendar quarter.

c. SPECIAL MEETINGS: Special meetings may be called by the President to conduct business that cannot be deferred until the next General Meeting.

d. NOTIFICATION OF MEETINGS: Notification of meetings shall be in accordance with the By-Laws.

e. QUORUMS: Meetings shall require the lesser of, 15 members, or a ten (10%) percent representation of the members, in good standing to conduct business. The procedures and validity of in-absentia representation shall be established in the By-Laws.

ARTICLE VII – DUES

Membership dues shall be established in the By-Laws

ARTICLE VIII – DISBURSEMENTS

The treasurer is authorized to disburse funds as follows:

a. Regular disbursements for routine expenses within the current budget.

b. Special disbursements for special expenses or for regular disbursements exceeding, or not included in, the current budget (If approved by a majority vote at a General Meeting).

ARTICLE IX – FINANCIAL STATEMENTS

A Treasurer’s report of receipts and disbursements since the last Treasurer’s report shall be presented at each General Meeting.

ARTICLE X – BY-LAWS

a. This Constitution shall be supplemented with By-Laws of procedures, responsibilities, and definitions. No By-Law shall contravene, modify or amend the Constitution.

b. Amendments to the By-Laws shall require a majority vote of the Board. Such amendments shall be published in the agenda. Each Member shall have been sent notification that the specific By-Law is under consideration before such action may become an order of business.

c. A By-Law may be temporarily suspended by 2/3 vote of the Board.

ARTICLE XI – AMENDMENTS TO THE CONSTITUTION

Amendments to the Constitution shall require a two-thirds (2/3) majority vote at a General Meeting. Such amendment shall be published in the agenda. Each Member shall have been sent notification that the specific ARTICLE of the Constitution is under consideration before such action may become an order of business.

ARTICLE XII – AUTONOMY

Actions by vote within the authority of the Constitution and By-Laws shall be binding upon Members and become policy of the Association.